Clinical Documentation
Physician-Led Overnight EHR Support for Global Practices
Your charts are done before you walk in the door
We handle your EHR notes, prior authorizations, and clinical paperwork overnight. You arrive in the morning and everything is signed and ready.
No contract. No new software. Works with Epic, Athena, Cerner, and most major EHRs. HIPAA-compliant.
The paperwork is winning, and the research proves it
Nobody trained for years to spend their evenings typing.
Per 30-minute visit
Documentation now exceeds face-to-face time
Source: JAMA Network Open — primary care physicians
Prior authorization
13hrs
per physician, every week
Source: AMA 2024 Physician Survey
Physicians are burning out and leaving over work that never slows down.
Sozo Consulting is a physician-led clinical documentation firm. Our team are doctors who read your notes and produce billing-ready documentation. Not transcriptionists, not virtual assistants. After your last patient, we take over. You arrive to finished charts.
EHR chart documentation
Record a two-minute voice memo per visit. We write the complete note inside your EHR, ready for your signature.
Prior authorization management
Full process from submission through appeal, using the clinical necessity language that gets approvals.
Goals-of-care and palliative notes
Full clinical narratives that hold up legally and support hospice eligibility, not checkboxes.
EHR inbox management
Results, messages, and refills cleared overnight to a protocol we build with you, flagged where you need to act.
Patient record auditing
Gaps closed, formatting standardised, diagnosis codes matched to clinical content for cleaner billing and less audit risk.
Referral coordination
Every referral and handoff written, entered, and tracked so nothing falls through.
Two minutes from you. The rest is on us
After your last patient
Record a short voice memo per visit, the way you would talk to a colleague.
While you sleep
Our clinical team works inside your EHR through an encrypted VPN. Notes written, prior authorizations submitted, inbox cleared. Nothing leaves your server.
When you arrive
Every chart is ready for your signature, with anything needing sign-off clearly flagged. We never make clinical decisions for you. You stay in control.
Physicians worldwide with the heaviest paperwork load
We support physicians worldwide carrying the heaviest paperwork loads. Practices across the US, Africa, the Middle East, and beyond. If you are charting after hours, this is for you.
Specialties we support
House call & home-based primary care
Post-visit notes completed before your first visit the next morning.
Palliative care & hospice
Full clinical narratives for goals-of-care, not templates or checkboxes.
Oncology
Same-day prior auth submissions and immediate clinical appeals on denials.
Urology
Operative notes and surgical pre-authorizations handled overnight.
Independent family medicine
Documentation support when there is no admin team to hand work off to.
House call & home-based primary care
Post-visit notes completed before your first visit the next morning.
Palliative care & hospice
Full clinical narratives for goals-of-care, not templates or checkboxes.
Oncology
Same-day prior auth submissions and immediate clinical appeals on denials.
Urology
Operative notes and surgical pre-authorizations handled overnight.
Independent family medicine
Documentation support when there is no admin team to hand work off to.
Your patient data never leaves your system
We work inside your EHR through an encrypted VPN: log in, do the work, log out. Every engagement starts with a signed Business Associate Agreement. Our clinical staff are HIPAA-trained, with minimum-necessary access and full audit logs available to you. We do not use patient data to train models or aggregate it across clients.
We have never had a HIPAA breach.
How we protect your practice
Encrypted VPN access: log in, do the work, log out
Signed Business Associate Agreement before any access
HIPAA-trained staff with minimum-necessary permissions
Full audit logs available to you
No patient data used to train models or aggregated across clients
Frequently asked questions
A trained professional who handles your documentation remotely. Clinical background is what separates a good scribe from a typist: someone who understands what they read produces notes that are accurate and defensible.
See what a finished inbox feels like
Book a 15-minute call. No sales pitch, just a straight conversation about what you are dealing with and whether we can help. If we are a good fit, we will set up a free trial week so you can see the quality first.
HIPAA-Compliant · BAA Before Access · Epic, Athena & Cerner · Free Trial · No Contract